Welcome to ClubNite
What would you like to do?
Round details
These appear on the judge's screen and in the results.
Categories
The judge sees the photos grouped by category, in this order, with each category's description before its first photo. Tick categories where no manipulation is allowed. These settings are remembered on this computer.
| Code | Name | Description and rules for the judge | No manipulation | Order |
|---|
Photos and entry list
Drop the round's photos (JPEG or PNG) and the entries CSV from Photovault Online. Photos are resized to 1920 px for screen judging.
or click to choose files
Check the entries
Each photo is matched to a CSV row by title in the file name, or else by order. Correct anything that is wrong; these details go to the judge exactly as shown.
| File | Matched by | Category | Seq | Star | Title |
|---|
Judges' score files
Drop the score files the judges sent back (usually three). They are combined by entry.
or click to choose files
Results
The results file has all scores and comments: open it in Excel or Google Sheets, or send it to Claude for the club tracker. The Photovault Online file gives each entry's total score and award, ready to upload. Awards follow the PSSA sliding scale for the member's star rating, applied to the judges' average score (rounded); this matched every award in October 2026.
Judges' feedback for the club
Compare the club panel with the senior panel
For shadow judging: both panels score the same judging file. Drop each panel's score files in its own box. Scores are compared per judge (out of 15), so the panels may have a different number of judges. Photos a shadow judge skipped (for example their own entries) are left out of the comparison.
drop their score files here
drop their score files here
How closely the panels agree
Biggest differences: start the mentoring session here
Sorted by how far apart the panels were. Average score per judge, out of 15.
| Title | Category | Senior | Club | Diff. | Senior panel comments | Club panel comments |
|---|
Club night: show the results
Drop the round's photos, the Photovault Online entries CSV and the senior judges' score files, all together. The show runs full screen on the projector: each photo first, then its score, award and comments on a click. No scoring boxes needed.
or click to choose files
Settings
Winners are the highest total score; the photographer's name is always shown for winners. Juniors are 1–3 star; seniors are 4 star and up. If two photos tie, both are shown so the judges or committee can decide.
The comment reader uses the reader window on the laptop: it shows the current photo's comments, score and award, so the reader can deliver them before the reveal. Open it after starting the show; with a projector set to "extend", drag the show to the projector and keep the reader window on the laptop.
Opening slides
Shown before the first category. You can fill these in any time, even before the photos and scores are ready. Type one item per line; any box left empty is skipped. These boxes are remembered on this laptop, so next month you only update what changed.
Drop the ClubNite year planner (Excel or CSV) once a year. Each month ClubNite fills in the birthdays since the last club night and who brings the refreshments. You can still change both boxes by hand. Download a blank year planner
or click to choose
One slide after the notices, before the photos. Numbers only, no names. Leave everything empty to skip it.
Members' photos that earned acceptances or certificates of merit at national salons and PSSA competitions. Shown after the treasurer's report: acceptances first, then certificates of merit. The photos stay on this laptop until you remove them, so you can prepare them days ahead.
Tip: name the photo files Member - Title.jpg (or Salon - Member - Title.jpg) and the boxes fill themselves.
or click to choose
The judges' thank-you slide comes at the end of the show, after the winners, so the judges are only revealed once the results are in.
Keys during the show: Space or → next (photo, then reveal) · ← back · R reader window · C comments on/off · F full screen · Esc end.
Each round
- Build: fill in the round details, drop the photos and the Photovault Online CSV, check the entry list, and click Create judging file.
- Send that one file to each judge (email, WeTransfer or Google Drive). It works offline in any browser, on a computer or tablet.
- Judges open it, check their screen on the grey scale, score every photo 1–15 with a comment, and click Download my scores. Their work is saved as they go.
- Combine: drop the score files they send back on tab 2 and download the results.
- Club night: on tab 4, drop the photos, the entries CSV and the senior judges' score files, and click Start the show. Press R for the comment reader's window. Download the Photovault Online upload from the same tab.
- Shadow judging (optional): send the same judging file to the club panel, then drop both panels' score files on tab 3 to see where they agree and differ. Only the senior panel's scores count for the competition.
Good to know
- Every judge sees each photo the same way: fitted to the screen on a dark background, with a 100% view for checking sharpness.
- Each judge has their own copy, so judging is blind.
- A round of about 40 photos makes a file of roughly 10–15 MB. Large rounds are better sent by WeTransfer or Google Drive than by WhatsApp.
- Keep this builder file somewhere safe; any club member can use it.